Event Proposal

Pickering Public Library welcomes program proposals from the public. Priority is given to programs that complement the Library’s collections, services goals and Strategic Plan, opens a new window.

We take into consideration the interests of the local community, the suitability of the library's physical space and a program's contribution to the library's overall schedule of events.

Library programs are usually arranged at least 6 months in advance and must be open and free to the public. To ensure public proposals can be reviewed in a timely manner to align with internal planning timelines, public proposal submissions should follow the below schedule:

Program Cycle Proposal Due
Winter (December-February) August 1st
Spring (March-May) November 1st
Summer (June – August) February 1st
Fall (September-November) May 1st

The library does not allow commercial advertising and direct solicitation. Business professionals giving information sessions do not receive an honorarium, but may provide a business card or contact information to audience members who request it.

Note: Pickering Public Library does not provide references or testimonials to presenters/performers who deliver programs. A confirmation of services is available on request.

For more information regarding Pickering Public Library's programming policies, please refer to the Programming Policy.

Submit a Proposal

If you are interested in submitting a proposal, please complete the Program Proposal Application online. The application will take approximately 20-30 minutes to complete.

You will be unable to save your progress and return at a later time. You must complete your application form in one session. If the screen is closed before completing the application, all progress will be lost.

Your application will be considered by program planning staff and retained on file for 1 year.

Pickering Public Library cannot respond to all proposals. We will only contact you if there is interested in booking your program. We only accept online program proposal submissions; in-person proposals will not be accepted. Approval of a previous program proposal does not guarantee that an organization or individual will be asked to offer the program or have future proposals approved.

If you need to submit an application in an alternate format, please contact Kathy Williams, Director of Public Services at kathywilliams@pickeringlibrary.ca or 905-831-6265 ext. 6251

Collection of Information

Privacy Notice: Personal information on this form is collected under the authority of the Public Libraries Act, R.S.O. 1990, c.P.44, sections 20(a) and (d) and in accordance with section 29 of the Municipal Freedom of Information and Protection of Privacy Act. This information will only be used to administer the library’s programming service. Questions about the collection or management of personal information can be directed to Elaine Bird, Director of Support Services at elainebird@pickeringlibrary.ca.

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