Event Proposal

Pickering Public Library welcomes event proposals from the public. Priority is given to events that complement the Library’s collections, service goals, and Strategic Plan, opens a new window.

We take into consideration the interests of the local community, the suitability of the library's physical space, and an event's contribution to the library's overall schedule of events.

Library events are usually arranged at least 6 months in advance and must be open and free to the public. To ensure public proposals can be reviewed in a timely manner to align with internal planning timelines, public proposal submissions should follow the below schedule:

Program Cycle Proposal Due
Winter (December-February) August 1st
Spring (March-May) November 1st
Summer (June – August) February 1st
Fall (September-November) May 1st

The library does not allow commercial advertising and direct solicitation. Business professionals giving information sessions do not receive an honorarium, but may provide a business card or contact information to audience members who request it.

Note: Pickering Public Library does not provide references or testimonials to presenters/performers who deliver programs. A confirmation of services is available on request.

For more information regarding Pickering Public Library's programming policies, please refer to the Programming Policy.

Submit a Proposal

If you are interested in submitting a proposal, please complete the Event Proposal Application below.

You may choose to save and continue with your application at a later time. By clicking the Save and Continue button at the end of the form, you will be given a link to your saved form. This link will expire after 30 days. Please copy and paste the link and save it somewhere so that you may return to your form. Please do not use the email link option. 

Your application will be considered by event planning staff and retained on file for 1 year.

If you need to submit an application in an alternate format, please contact Kathy Williams, Director of Public Services at kathywilliams@pickeringlibrary.ca or 905-831-6265 ext. 6251.

Collection of Information

Privacy Notice: Personal information on this form is collected under the authority of the Public Libraries Act, R.S.O. 1990, c.P.44, sections 20(a) and (d) and in accordance with section 29 of the Municipal Freedom of Information and Protection of Privacy Act. This information will only be used to administer the library’s programming service. Questions about the collection or management of personal information can be directed to Elaine Bird, Director of Support Services at elainebird@pickeringlibrary.ca.

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